Overcoming Medical Simulation Lab IT Issues

Download James’ powerpoint presentation here, and then stream the session below:

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HealthySimAdmin was the world’s first broadcasted event providing an open and online discussion to share administrative solutions for the “how to” of medical simulation. During the live taping, more than 105 simulation program administrators from around the world participated in-person or online with the HealthySimAdmin panel of sim lab management experts from hospital, military, community college and university nursing programs, medical schools, EMS providers as well as medical simulation consultant groups to cover eight community-selected topics which included: Collaborative simulation program development, Funding sources & models, Faculty/educator buy-in, Research coordination, Daily operations, IT issues & support, Increasing utilization & Business development!

“IT Structures & Issues”: While the methodology of medical simulation has expanded exponentially in clinical education programs around the world, the understanding of the technical requirements necessary to operate these labs has remained somewhat linear. James Cypert leads our discussion of IT issues and support structures. He will provide valuable insights that will help your program avoid short and long-term technical failures. This conversation will include considerations for manikin, audiovisual, network, and computer desktop/laptop hardware needs. Our expert panel will then join James to discuss topics related to operating this new technology including: pitfalls to avoid when designing a new simulation space, lab security and how to control access to sensitive information, the most commonly preventable IT issues, IT support models, maximizing and protecting IT staff time, documentation development and distribution, and currently available training resources. This session will also introduce us to the benefits and recommendations when hiring simulation and IT staff as well as gaining their input on simulation-based equipment purchases. We will also discuss the critical need to consider and develop a plan for technology refresh cycles. Audience question and answer period to follow lecture and panel discussion. This session will help us learn how to successfully navigate the technology support needs of managing medical simulation.

Session Presentation Lead By:

James Dylan Cypert, BAP, BAIT, MCSE, MCT, MCP, MOUS, A+
Technology Director
California Baptist University School of Nursing


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Balancing technological skills with interpersonal skills have always been the key to James Cypert’s success in technology. Earning degrees in Information Technology and another in Psychology stretched forth from his fundamental view that nearly all technology problems are really people issues. After spending 8 years in manufacturing, in 1997 James earned his first computer technology certification, and followed it with 14 more. James found great success for 12 in technical education by having a voracious appetite for learning and a unique ability explain complicated technological concepts in ways that were easily understood. In 2010, James accepted his current position as Technical Director for the School of Nursing at California Baptist University. He stepped into a simulation museum, with lots of bells and whistles and not used very often, structural design issues, the complexity of the systems, and lack of buy-in from IT made it difficult for the nursing content experts to get the desire outcomes from the technology. Working closely nursing content experts to develop scenarios, implementing faculty/staff development, and establishing buy-in with the universities IT department, the school of nursing has successfully transformed the simulation center from 2 simulations covering OB and Pediatrics for a total of 16 hours of simulation time, to a simulation center that now has 22 different simulations covering OB, Pediatrics, Adult Health, Mental Health, Critical Care, Community Health, Fundamentals, Physical Assessment, and Geriatrics for a total of 200+ hours of simulation time per semester. Recently James was appointed President of the SimGHOSTS sim tech community support 501(c)3 non profit organization.

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